Privacy Policy

Nordisk Urologisk Forening (NUF) – Scandinavian Association of Urology

Last updated: 26 October 2026

1. Who We Are

Nordisk Urologisk Forening (NUF), also known as the Scandinavian Association of Urology, is an association of the national urological societies of Denmark, Norway, Sweden, Finland, and Iceland.

Our mission is to promote collaboration, research, education, and professional development within urology across the Nordic countries.

Our website address is: https://nuf.nu

NUF respects your privacy and is committed to protecting your personal data in accordance with applicable data protection legislation, including the EU General Data Protection Regulation (GDPR).

Data Controller:

Nordisk Urologisk Forening (NUF)
Contact person: Secretary General
Email: oddason@gmail.com

2. What Personal Data We Collect

We only collect and process personal data that is necessary for operating our website and carrying out the activities of the association.

This may include:

Contact information: Your name, email address, and any other information you voluntarily provide when contacting us.
Technical information: Your IP address, browser type, and technical information related to your visit to our website.
Information related to association activities: Your name, professional affiliation, and contact details when participating in working groups, submitting applications, or engaging in other NUF activities, where NUF processes such information.

We do not ask visitors to submit sensitive personal data through the website’s general contact channels.

3. Purposes and Legal Basis for Processing

We process personal data for the following purposes:

Communication: To respond to enquiries and communicate about the association’s activities. This processing is generally based on our legitimate interest in communicating with visitors and professional partners, pursuant to Article 6(1)(f) of the GDPR.

Association activities: To administer relevant activities, collaborations, and applications. The legal basis depends on the specific activity and may include the performance of a contract, compliance with a legal obligation, or our legitimate interests.

Website operation and security: To maintain the functionality and security of our website, prevent misuse, and protect against unauthorised access. This processing is based on our legitimate interests pursuant to Article 6(1)(f) of the GDPR.

Cookies and analytics: Where cookies or similar technologies require consent, we obtain your consent before activating them. The processing of associated personal data will generally be based on consent pursuant to Article 6(1)(a) of the GDPR.

4. Cookies

Our website may use cookies and similar technologies to ensure proper functionality and improve the user experience.

Strictly necessary cookies may be used without prior consent.

Cookies used for purposes such as analytics, personalisation, or marketing will only be used in accordance with applicable consent and information requirements.

For more information about the cookies we use, their purposes, providers, and retention periods, and how to manage or withdraw your consent where applicable, please refer to our Cookie Policy.

5. Content from Third-Party Websites

Our website may contain links to external websites, including scientific journals, conferences, and professional partners.

Some pages may also include embedded third-party content, such as videos or other external resources. These services may process information about you in accordance with their own privacy policies.

Where required by applicable law, embedded third-party content will only be loaded after you have provided consent.

NUF is not responsible for the independent processing of personal data by third parties on their own websites.

6. Sharing of Personal Data

We do not sell personal data to third parties.

Personal data may be processed by service providers who assist us with website hosting, technical maintenance, email services, and other necessary operational functions.

Where service providers process personal data on behalf of NUF, appropriate data processing agreements are established.

We may also share personal data where necessary for specific association activities, where a valid legal basis exists, or where disclosure is required by law.

7. International Data Transfers

If personal data is transferred outside the European Union (EU) or European Economic Area (EEA), we ensure that such transfers comply with applicable data protection legislation and are supported by a valid transfer mechanism.

These mechanisms may include an adequacy decision by the European Commission or the European Commission’s Standard Contractual Clauses, where applicable.

8. How Long We Retain Personal Data

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required by applicable law.

Contact information and correspondence: Retained for as long as there is a legitimate need to maintain the communication or related records.
Association activities: Information is retained for as long as necessary to administer and document the relevant activity.
Technical information and security logs: Retained for a limited period based on operational and security requirements.

Personal data is deleted or anonymised when it is no longer necessary, unless a legal retention obligation applies.

9. Your Rights

Under the GDPR, you have several rights regarding the processing of your personal data, subject to applicable conditions and limitations.

These include:

Right of access: You may request information about the personal data we hold about you.
Right to rectification: You may request correction of inaccurate or incomplete personal data.
Right to erasure: You may request the deletion of your personal data under certain circumstances.
Right to restriction: You may request that we restrict the processing of your personal data in certain situations.
Right to object: You may object to processing based on our legitimate interests.
Right to data portability: In certain circumstances, you may request to receive your personal data in a structured, commonly used, and machine-readable format.
Right to withdraw consent: Where processing is based on consent, you may withdraw your consent at any time. Withdrawal does not affect the lawfulness of processing carried out before the withdrawal.

To exercise any of these rights, please contact NUF using the contact details provided above.

You also have the right to lodge a complaint with the relevant data protection supervisory authority if you believe that your personal data has been processed unlawfully.

10. Data Security

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, loss, alteration, and accidental disclosure.

Access to personal data is restricted to individuals and service providers who have a legitimate need to access it.

11. Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in our website, the association’s activities, our processing of personal data, or applicable legislation.

The latest version will be available on https://nuf.nu.

The date of the most recent update is displayed at the top of this page.